Know who's coming
Collect replies for rehearsals and concerts, see attendance at a glance, and send automatic reminders.
Rehearsal - May 7
7:00 PM - Memorial Hall
82%
+12 replies todaySend reminder
One place to run your music group
EnsembleBase helps music organizations, orchestras, choirs, bands, and other ensembles manage rosters, rehearsals, concerts, messages, dues, fundraising, tickets, and member replies from one simple home base.
Accessible for any music group, capable enough for complex seasons
Rosters, schedules, dues, and concert details stay connected
Early access by invitation
For groups that make music together
Choirs
Orchestras
Bands
Chamber groups
Spring Concert
Saturday, May 24, 2025 - 7:30 PM
Memorial Hall, Springfield
118
Members
14
Missing replies
86%
Attendance rate
$2,450
Dues collected
Section status
Flutes
Full
Clarinets
Full
Trumpets
Need 1 sub
Horns
Need 2
Trombones
Waiting on 1
Tuba
Full
Percussion
Need 1
Messages & reminders
View allPlease reply to Spring Concert by May 22h ago
Rehearsal this week: Wed 7:00 PM1d ago
Concert attire: all black, no sneakers2d ago
Less chasing. Fewer spreadsheets. A calmer season.
Replace the roster spreadsheet, email lists, RSVP forms, dues tracker, concert checklists, ticket links, fundraising updates, and website changes with one place that keeps your group organized.
Roster.xlsx
Name Section
Ashley R. Flute
David L. Clarinet
Maya K. Violin
Imported
118 members
Sections mapped
Emails checked
Invites ready
Import your roster from a spreadsheet
Invite members in minutes
Members reply by email or link
Before rehearsal
Message sections and lists
Message by section, instrument, role, or list. Important info gets to the people who need it.
To: Clarinet Section
Call time, entrance, and parking notes included.
Sent to 14 members
Fill gaps before rehearsal
See open chairs and find subs before your ensemble is standing on stage.
TrumpetNeed 1 sub
HornNeed 2
PercussionNeed 1
Find subs
During the season
Keep one current roster
Roles, contacts, instruments, sections, and notes stay current in one shared source of truth.
Ashley R.Flute
David L.Clarinet
Maya K.Violin
View full roster
Member portal for events and files
Members update info, reply to events, and find what they need without another admin thread.
My events
Messages
Files & music
Open member portal
Music and files for the season
Store music, tracks, forms, and rehearsal notes in one place.
Spring Concert Program.pdf
Overture.mp3
Rehearsal Notes - 4.30.pdf
View all files
Collect dues and payments
Collect dues, track payments, and send friendly reminders.
Collected$2,450
Outstanding$760
View dues
Concert week
Manage concert details
Schedule, program, attire, parking, volunteers, and notes stay tied to the event.
Program & notes
Call time & arrival
Rehearsal schedule
Parking & check-in
Coordinate volunteers and logistics
Assign roles, confirm help, and keep everyone in the loop.
Ushers6 / 6 confirmed
Stage crew4 / 4 confirmed
Hospitality3 / 4 confirmed
View all
Track tickets and supporters
Share ticket and donation links, track sales, and thank supporters.
Tickets sold186
Ticket revenue$3,720
Donations$1,120
View revenue dashboard
Made for ensemble leaders and administrators.
Whether you are a volunteer or on staff, EnsembleBase gives you time back to focus on the music.
Music directors
Ensemble managers
Choir and orchestra admins
Board members
Section leaders
Bring your ensemble operations into one connected workspace.
Request early access and tell us what your organization manages. We will follow up with the right next step.